KYEGEGWA DISTRICT LOCAL GOVERNMENT

INTERNAL ADVERTISEMENT NO.1 OF 2020,

24TH SEPTEMBER, 2020

Applications are invited from suitably qualified Ugandans to fill the following vacant posts. Applications must be submitted in triplicate on Public Service Form No.3 (2008) to the Secretary, Kyegegwa District Service Commission, P.O Box 99, Kyegegwa not later than Friday, 16th of October, 2020. The application forms are obtainable from the District Service Commission Office.

The applications should bear the advert number (Internal Advert No.1 of 2020) on top of the first page of the application form, the tittle of the post followed by the reference number specified against the vacancy with day time telephone contact.

Applicants should attach to each form a set of certified photocopies of their academic certificates and transcripts, recent passport photos, copies of appointment and confirmation letters, a copy of the Republic of Uganda’s National Identity Card, copies of dully filled and signed staff performance appraisal forms (PSF 5) for the last three financial years. Applications should be routed through the Chief Administrative Officer who should be informed of the closing date to avoid delay.

DEPARTMENT : ADMINISTRATION

Job Title : Senior Records Officer (01)

Job Ref. No. : KGWA 1/2020

Salary Scale : U3 Lower

Reports to : Deputy Chief Administrative Officer

Job Purpose: To continuously identify, research, collect, analyze process, store and avail information for policy formulation and decision-making in the District.

Qualifications: An Honors Bachelor’s Degree in Library and Information Science or An Honors Bachelor Degree in Records Management from a recognized University.

Experience: Should have a three (3) year working experience as a Records Officer in a public or a reputable organization

Key Duties:

1. Collecting, analyzing and processing data into useful information.
2. Identifying, collecting and storing information and publications for easy access by decision makers.
3. Initiating, formulating and developing policies related to resource Centre issues.
4. Managing and maintaining data bank in the resource center.
5. Utilizing the current information communication technology in records keeping and
6. Providing technical support relating to Resource Centre issues to the District Management Team

JOB TITLE: Personal Secretary (01)

Job Ref. No. : KGWA 2/2020

Salary Scale : U4 Lower

Reports to : Chief Administrative Officer

Qualifications:

1. Ordinary Level Certificate with at least 2 credits including English language and three (3) passes.
2. UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized awarding institution with the following subjects;

• Business Communication Stage III
• Typewriting Stage III (50wpm)
• Shorthand Stage II (80/90wpm)
• Office management
• Computer skills using work processing

Experience: Three (3) years working experience as Stenographer Secretary or possess similar experience in case of applicants from outside the public service

Key Duties: 

1. Taking and transcribing dictation and producing error free work.
2. Receiving and disseminating correspondences, mails and other information for the office.
3. Organizing meetings, taking minutes and circulating decisions to the relevant action offices.
4. Receiving and guiding clients to relevant offices.
5. Attending to telephone calls on the third ring.
6. Making and following up on appointments.
7. Maintaining office cleanliness and orderliness.
8. Managing and accounting for office equipment, materials and imprest and
9. Appraising performance of Secretarial staff and supervising support staff. 

DEPARTMENT : EDUCATION

Job Title : Education Officer (Counseling and Guidance) (01)

Job Ref. No. : KGWA 3/2020

Salary Scale : U4 Lower

Reports to : District Education Officer

Qualifications: Should hold an Honors Bachelor’s Degree in Education with a bias in Guidance and counselling from a recognized University or Institution

Technical;

• Proven experience as a guidance counselor or teacher
• Ability to operate within a wide range of different personalities and background.
• Knowledge of various models of teaching, best counseling policies and regulations
• Planning, organizing, and coordinating.
• Human resource management
• Conducting effective meetings
• Managing employee performance
• Negotiation and mediation 

Behavioral;

• Accountability
• Problem solving decision making
• Team work
• Communicating effectively
• Concern for quality and standards

Key Duties:

1. Guiding on policy matters related to guidance and counselling.
2. Monitoring, evaluating and reporting on guidance and counseling activities.
3. Maintaining data on guidance and counseling.
4. Developing educational and counseling plans.
5. Identifying behavioral problems or at – risk teachers and students and act appropriately.
6. Designing assessments and tests, analyzing results and providing feedback.
7. Preparing periodic activity reports for submission to Principal Education Officer.
8. Advising on the appointment of School Management Committees or Board of Governors
9. Enhancing collaboration with school foundation bodies 

Job Title : Education Officer (Special Needs and Administration) (01)

Job Ref. No. : KGWA 4/2020

Salary Scale : U4 Lower

Reports to : District Education Officer

Qualifications: Should hold an Honors a Bachelor’s Degree in Education with a bias in special needs education from a recognized University or Institution

Job Purpose: To implement the special needs education policies, plans and programmes

Key Functions:

1. Identifying and enrolling children with special educational needs into schools
2. Preparing work plans and budgets
3. Producing reports on special needs education
4. Training teachers of children with special educational needs
5. Collaborating and coordinating with other stakeholders to acquire supportive devices for Children with special educational needs
6. Referring learners with unique educational needs for further help
7. Mobilizing and sensitizing Communities in support of special needs education
8. Identifying and opening up links for children with special needs
9. Providing counseling, guidance and support supervision to teachers and management of children with special needs.

Job Title : Head teacher (08)

Job Ref. No. : KGWA 5/2020

Salary Scale : U4Lower

Reports to : District Education Officer

Qualifications:

• Should hold an Honors Bachelors Degree in Primary Education or the equivalent of this, from a recognized institutions
• Must have attended at least four workshops/seminars and four short courses relevant to the profession
• Registered with the Ministry of Education and Sports and
• Minimum of twelve years working experience, three of which should have been at Deputy Head teacher or Principal Education Assistant level with administrative responsibilities

Competences:

• Organization skills
• Child development skills
• Management skills, teaching skills
• Communication / presentation skills
• Interpersonal skills.

Key functions;

1. To prepare the schemes of work/lesson plans and teach students according to the set timetable
2. To be in charge of overall administration and management of the school
3. To plan for the physical development of the school and professional development of the staff
4. To plan, organize, direct and co-ordinate the teaching programs and activities of staff and Students
5. To ensure proper planning, budgeting and accountability of the school activities and resources in consultation with the Management Committee
6. To coordinate the functions of the Management Committee and account to them and the Ministry of Education and Sports
7. To initiate development projects for the school and mobilize resources for their implementation
8. To supervise and appraise all the staff and employees of the institution and assess their performance
9. To prepare progress and summary reports for presentation and submission to the Management Committee and the Ministry of Education and Sports
10. To direct activities concerning student admissions, provision of supplies and welfare services
11. To participate in the implementation of the Education Sector reforms related to primary education and
12. To plan and chair meetings on the school.

Job Title : Deputy Head teacher (08)

Job Ref. No. : KGWA 6/2020

Salary Scale : U5 Upper

Reports to : Head teacher

Job Purpose; To direct, monitor and evaluate academic administration programs

Qualifications:

• Should hold a minimum of a Diploma in Primary Education or the equivalent of this from recognized institutions
• Registered with the Ministry of Education and Sports
• Must have attended at least three workshops/seminars and three short courses relevant to the profession
• Minimum of twelve years teaching experience as a qualified Primary teacher, three of which should have been at Senior Education Assistant level or two at Principal Education Assistant or five years at Senior level with administrative responsibilities such as Head of Department, or Co-curricular activities etc

Competences;

• Guidance and counseling
• Skills, pedagogical skills
• Psychological skills
• Child development skills
• Good communication and interpersonal skills
• Computer literacy skills and
• Curriculum development

Key duties;

1. To prepare schemes of work/lesson plans and teach students according to the set timetable
2. To assist the Head teacher in the overall administration and management of the school
3. To supervise the non-teaching and support staff
4. To ensure effective and efficient maintenance of records, material resources, facilities and Information services for efficient accountability
5. To enforce discipline in the school
6. To organize and assist in the management and implementation of the curriculum
7. To oversee and co-ordinate the general environmental maintenance and renovations at the school
8. To act as the Minute Secretary of the Management Committee
9. To co-ordinate periodic reviews of the school curriculum
10. To ensure integrity of internal and external exams administration and supervision
11. To prepare the academic plans, programmes and schedules ( time table) of the school; and
12. To participate in the implementation of the Education Sector reforms related to primary education

Job Title : Senior Education Assistant (08)

Job Ref. No. : KGWA 7/2020

Salary Scale : U6 Lower

Reports to : Head Teacher

Job Purpose; To plan, teach, examine and assess learners’ progress on an on-going basis in order to ensure functional Literacy, numeracy and basic communication skills.

Qualifications:

• Should hold a minimum of a Grade III teaching certificate or the equivalent of this from a recognized institution
• Registered with the Ministry of Education and Sports
• Must have attended at least one certified workshop/seminar and two short courses relevant to the profession
• Minimum of six years teaching experience in the primary sector Competences
• Guidance and counseling b) Skills, pedagogical skills
• Psychological skills
• Child development skills
• Good communication and interpersonal skills
• Computer literacy skills
• Curriculum development

Key duties;

1. To prepare the schemes of work and lesson plans in line with the approved curriculum on a termly and weekly basis respectively.
2. To conduct lessons and remedial work according to the set timetable
3. To participate in setting, administering and marking internal and external examinations
4. To carry out continuous assessment and evaluation of pupils performance
5. To develop and improve on learning aids/ material
6. To carry out child studies and keep a profile for each pupil in the class
7. To guide and counsel pupils
8. To participate in class and departmental meetings
9. To serve as teacher on duty
10. To participate in co - curricula activities and link the school to the community
11. To participate in the self-assessment and appraisal of the Education Assistants

DEPARTMENT : COMMUNITY BASED SERVICES

Job Title : Senior Labour Officer (01)

Job Ref. No. : KGWA 8/2020

Salary Scale : U3Lower

Reports to : District Community Development Officer/Town Clerk

Job Purpose; To promote the social welfare and safety of the workers in the district/Urban Council

Qualifications: Should hold an Honors Bachelor’s Degree in Social Sciences, Social work and Social Administration, Development Studies, Human Resource Management from a recognized University / Institution

Experience: Working experience of three (3) years in Labour Management gained at a level of Labour Officer in government or equivalent level of experience from a reputable organization 

Key Functions:

1. Inspecting work places in order to make them conform to national policies and standards on occupational health and safety
2. Settling labour complaints between employers and employees
3. Monitoring the implementation of labour policy and legislation
4. Sensitizing the public on labour policy and legislation
5. Giving technical advice to both employers and employees on employer/ employee relations, disputes resolution and collective bargaining;

DEPARTMENT : NATURAL RESOURCES

Job Title : Senior Environmental Officer (01)

Job Ref. No. : KGWA 9/2020

Salary Scale : U3Sc

Reports to : District Natural Resources Officer

Job Purpose; To manage the sustainable harnessing of the environment within the District

Qualifications: Should hold an Honors Bachelor of Science Degree in either Botany, Zoology, Forestry, Environmental Management or any other relevant field from a recognized University / Institution

Experience: Working experience of three (3) years with exposure to environmental management issues and practices gained in Public Service or reputable organization.

Key Functions:

1. Sensitizing the public on environmental policies, laws and programs on conservation of the environment
2. Inspecting and monitoring activities which are likely to impact the environment
3. Drawing environmental protection plans and strategies for sustainable exploitation of natural resources
4. Promoting environmental awareness and education in the community
5. Ensuring proper waste disposal in the district
6. Enforcing the implementation of the National and District environmental action plans
7. Preparing and submitting reports on the state of the environment in the District
8. Preparing and submitting work plans and budgeting for environment management programs
9. Preparing draft environment bye laws
10. To ensure sustainable use of the District’s environmental and Natural Resources

DEPARTMENT : HEALTH

Job Title : Health Inspector (01)

Job Ref. No. : KGWA 10/2020

Salary Scale : U5Sc

Reports to : Principal Health Inspector

Job Purpose; To promote hygiene and sanitation within the community

Qualifications:

• Should hold a Diploma in Environmental Health Science or its equivalent from a recognized institution
• Must be registered with the Allied Health Professionals Council

Key duties;

1. Carrying out health inspection of domestic, public and commercial premises
2. Supervising refuse collection and disposal
3. Carrying out disease surveillance
4. Sensitizing community on Public Health Preventive measures and Public Health Act, Regulations and By-laws
5. Inspecting Water sources
6. Participating in Research activities
7. Inspecting food premises and
8. Adhering to Professional and service code of conduct and Ethics. 

Job Title : Clinical Officer (01)

Job Ref. No. : KGWA 11/2020

Salary Scale : U5Sc

Reports to : Senior Clinical Officer

Job Purpose; To diagnose, treat and manage patients in the Health Unit.

Qualifications:

• Should hold a Diploma in Clinical Medicine and Community Health or its equivalent from a recognized institution
• Must be registered and licensed with the Allied Health Professionals Council

Competences;

• Planning, organizing and coordinating
• Concern for quality and standards
• Communications
• Ethics and integrity
• Self-control and stress management and
• Time management

Key Functions

1. Diagnosing, treating and managing patients
2. Conducting health education to patients
3. Participating in research activities
4. Participating in Continuous Professional Development activities; and e) Preparing and submitting reports.

Job Title : Medical Records Assistant (01)

Job Ref. No. : KGWA 12/2020

Salary Scale : U7 Upper

Reports to : Medical Records Officer

Qualifications: Should have an Ordinary Certificate in Education (UCE); or Uganda Advanced Certificate in Education (UACE), a Certificate in Medical Records will be an added advantage

Competences;

• Information communication and technology
• Records and information management
• Concern for quality and standard
• Communication
• Time management and result oriented

Key Functions:

1. Managing and accounting for financial and other resources
2. Registering in out-put patients
3. Keeping records and information on patients
4. Preparing patients master index cards
5. Taking patients files to clinics/wards
6. Updating the bed bureau with records/ information
7. Retrieving files for clinicians and researchers
8. Adhering to professional code of conduct and ethics
9. Participating in research activities
10. Imparting knowledge and skills to staff
11. Compiling and submitting reports to medical officer/ clinical officer

Job Title : Senior Clinical Officer (01)

Job Ref. No. : KGWA 13/2020

Salary Scale : U4Sc

Reports to : Principal Medical Officer / Senior Medical Officer

Job Purpose; To ensure delivery of effective and efficient health services in the Unit and the lower Health Centers

Qualifications:

• Should hold a Diploma in Clinical Medicine and Community Health or its equivalent from a recognized institution
• Must be registered with the Allied Health Professionals Council

Competences;

• Planning, organizing and coordinating
• Concern for quality and standards
• communication
• Ethics and integrity
• Self-control and stress management
• Time management and result oriented.

Key Functions;

1. Participating in planning, budgeting for clinical work
2. Diagnosing, treating and managing patients
3. Conducting health education to patients
4. Participating in research activities and
5. Participating in continuous professional development activities. 

Job Title : Senior Environment Health Officer (01)

Job Ref. No. : KGWA 14/2020

Salary Scale : U3Sc

Reports to : Assistant District Health Officer

Job Purpose; To promote hygiene and environmental sanitation within the District/Town Council. 

Qualifications: Should have an Honors Bachelor of Science Degree in either Botany, Zoology, Forestry, Environmental Management, Environmental Health or any other relevant field from a recognized University or reputable institution

Working experience: At least 3 years of experience at the level of Environmental Health Officer in government or a reputable organization with exposure to environmental management issues and practices.

Key Functions:

1. Sensitizing the public on environmental policies, laws and programs on conservation of the environment
2. Supporting community based initiatives on the renewal and sustainability of the natural environment
3. Training and sensitizing local communities and district officials on matters pertaining to the proper management of the environment
4. Monitoring and supervising environmental management programs within the District
5. Disseminating information on the environmental degradation and renewal to the community
6. Enforcing the implementation of the National and District environmental action plans
7. Preparing and submitting reports on the state of the environment in the District
8. Preparing and submitting work plans and budgeting for environment management programs
9. Providing technical support to local environment committees on the implementation of environmental policies and programs. 

Job Title : Laboratory technician (02)

Job Ref. No. : KGWA 15/2020

Salary Scale : U5Sc

Reports to : Senior Laboratory technician

Job Purpose; To carry out specialized laboratory analysis for disease diagnosis, treatment, prevention, control and research

Qualifications:

• Should have a Diploma in Medical Laboratory Techniques from a recognized institution
• Must be registered and licensed with the Allied Health Professionals Council

Competences; 

• Information technology
• Result orientation
• Concern for quality and standards
• Ethics and integrity
• Communication and
• Time management

Key Functions;

1. Analyzing and interpreting laboratory test results and submit reports
2. Liaising with Ward management in the preparation of patients for laboratory tests
3. Advising Clinical staff in collection, handling and transportation of specimens to the laboratory
4. Requisitioning and accounting for laboratory materials and sundries
5. Maintaining an inventory of the laboratory equipment and ensure their functionality
6. Participating in primary health care activities
7. Compiling, analyzing and preparing performance reports for submission to relevant authorities
8. Carrying out research activities.

DEPARTMENT : PRODUCTION AND MARKETING

Job Title : Senior Entomologist Officer (01)

Job Ref. No. : KGWA 16/2020

Salary Scale : U3Sc

Reports to : Principal Entomologist

Job Purpose; To control tsetse flies, game and vermin plus the promotion of productive entomology.

Qualifications: Should hold an Honors Bachelor’s Degree in Science with a bias in Entomology and Parasitology from a recognized University/Institution

Experience: Three (3) years working experience in extension services at a level or entomologist or related work in government or a reputable organization

Competences;

• Planning, organizing and coordinating
• Concern for quality and standards
• Coaching and mentoring
• Communicating effectively and
• Time management

Key duties;

1. Controlling tsetse and other pests using environmentally friendly Techniques
2. Organizing farmers’ training in the control of both ticks and tsetse flies
3. Carrying out extension work in apiary (beekeeping) and sericulture
4. Coordinating dissemination of information through the extension workers
5. Producing work plans and budgets for training programmes and experiments and
6. Writing reports on incidents of pests and game in the district.

Job Title : Principal Agricultural Officer (01)

Job Ref. No. : KGWA 17/2020

Salary Scale : U2Sc

Reports to : District Production and Marketing Officer

Job Purpose; To provide leadership, technical support and guidance for the delivery of quality Agricultural extension Services in Local Governments in support of improved livelihood of the communities and national Development

Qualifications: Should hold an Honors Bachelors Degree of Science in Agricultural Extension services; plus a minimum of a post graduate qualification in an agriculture related field

Experience: Six (6) years working experience and three (3) of which should be at Senior Agriculture Officer Level or equivalent level of experience from a reputable organization

Competences;

• Coaching and mentoring
• Planning, organizing and coordinating
• Accountability
• Concern for quality and standard
• communication and
• Time management 

Key duties;

1. Implementing policies, programmes and laws on Agriculture sub sector
2. Supervising, and managing the agricultural sub sector activities, programmes and staff
3. Evaluating and preparing status reports on production and marketing activities produced
4. Managing and accounting for all the resources availed for the sub sector
5. Initiating developmental projects in the sub sector
6. Developing programmes and training both the farmers and staff in production methods, Technologies, soils conservation and proper land use; Compiling processes and disseminating agricultural information, data and statistics
7. Sensitizing the communities on natural disasters and
8. Providing farmers with technical advice on the use of chemicals and pesticides

Job Title : Principal Veterinary Officer (01)

Job Ref. No. : KGWA 18/2020

Salary Scale : U2Sc

Reports to : District Production and Marketing Officer

Job Purpose; To provide leadership, technical support and guidance for the delivery of quality Veterinary extension Services in Local Governments in support of improved livelihood of the communities and national Development

Qualifications: Should hold an Honors Bachelors Degree of Science in Veterinary Medicine plus a minimum of a post graduate qualification in a related field. Experience: Six (6) years working experience and three (3) of which should be at Senior Veterinary Officer Level or equivalent level of experience from a reputable organization

Competences;

• Planning, organizing and coordinating
• Accountability
• Concern for quality and standard
• Communication and
• Time management

Key duties;

1. Planning and budgeting for the provision of veterinary extension services in the District
2. Supervising and providing technical support to the veterinary staff
3. Providing technical guidance to Council on matters relating to the veterinary sub-sector;
4. Conducting surveillance for monitoring and control of livestock diseases and other Veterinary Health related matters
5. Producing performance reports on all programmes and activities of the veterinary sub-sector and
6. Enforcing policy, regulations and legislation for the management of veterinary resources

DEPARTMENT : WORKS

Job Title : Town Engineer (Senior Engineer) (01)

Job Ref. No. : KGWA 19/2020

Salary Scale : U3Sc

Reports to : Town Clerk

Job Purpose; To provide technical support services in the area of engineering to the Urban Council

Qualifications:

• Should hold an Honors Bachelor’s Degree in Civil Engineering from a recognized University or Institution
• Post graduate Diploma in Civil works from a recognized University / Institution
• Should be a registered Engineer with Uganda Engineers Registration Board (UERB), communication and leadership skills and able to coach and develop subordinates.

Experience: Three (3) years of practical experience at level of a Civil Engineer

Competences;

• Project management
• Procurement, Disposal and Contract Management
• Concern for quality and standards
• Accountability
• Ethic and integrity and
• Time management

Key Functions

1. Designing plans for the Urban Council
2. Constructing and maintaining roads and other civil works
3. Verifying and approving plans for civil works and
4. Preparing technical reports.

DEPARTMENT : FINANCE

Job Title : Senior Internal Auditor (01)

Job Ref. No. : KGWA 20/2020

Salary Scale : U3Upper

Reports to : Principal Internal Auditor

Job Purpose; To pre-audit payments to ensure compliance with accounting principles and regulations; and monitor and examine financial operations to ensure value for money

Qualifications: Should hold an Honors Bachelors Degree in Accounting or Auditing from a recognized University plus full professional qualifications in Accounting or auditing from a recognized institution or full professional qualifications in Accounting or Auditing from a recognized institution plus a minimum of post graduate Diploma in Financial Management or Business Administration from a recognized institution

Experience: Three (3) years of practical experience at level of Internal Auditor in a public or reputable organization

Competences;

• Financial management
• Planning, organizing and coordinating
• Information technology
• Coaching and mentoring
• Concern for quality and standards
• Accountability and
• Ethic and integrity

Key Functions

1. Reviewing operational financial and accounting systems to ensure efficiency
2. Auditing procurement and payment procedures to facilitate efficient and effective transactions of the Local Government
3. Carrying out manpower audit in line with the budget and laws
4. Conducting stores audit for safe custody, efficiency and economic usage of resources
5. Undertaking Local Governments audits in liaison with the Auditor General and
6. Preparing and forwarding annual and quarterly departmental work plans and budgets to Relevant authorities.

THE SECRETARY DISTRICT SERVICE COMMISSION